Library Policy

Personnel Policy

The Librarian/Director is hired and employed by the Library Board. The Librarian/Director shall open the library during the hours set by the Board.

Responsibilities of the Librarian/Director

  • The Librarian/Director is responsible for general library operation and service to the public.
  • Cooperates as a link with the Library Board to achieve efficient library operation.
  • Attends all Board meetings except those directly involving Librarian/Director’s salary or change in status of Librarian/Director.
  • Selects library materials.
  • Selects materials to be discarded from the collection.
  • Implements library programs, policies nd objectives as established by the board.
  • The Librarian/Director shall be encouraged to attend professional meetings and workshops held by the Northeast Kansas Library System. The Librarian/Director shall be paid regular hourly salary while traveling to and attending meetings plus mileage to and from said meetings. The Librarian/Director shall be reimbursed for one meal, if necessary.

It is the policy of the Nortonville Public Library to establish and maintain compensation schedules that are personally motivating and effectively administered.

The Librarian/Director shall be paid for holidays which fall on a day when the library would otherwise be open.

Vacation Policy

Annually, the Libraran/Director shall be entitled to vacation pay equivilent to three weeks of normal operation and administrative hours. The Board shall be informed of the time the Librarian/Director will be away. Additional vacation, without pay, may be taken by the Librarian/Director with the approval of the Board. All Vacation time must be taken within the calendar year. Vacation time cannot be carried over from year to year and accrued vacation time will not be paid is employee leaves or is terminated.

Sick Leave

The Librarian/Director shall be entitled to 40 hours of sick leave annually. Sick leave cannot be carried over from year to year.

Bereavement Leave

An employee suffering a death in the family will be granted up to five(5) days leave with pay. Tis applies to the death of a spouse, child, or other relative living in the employee’s household, parents and parents of spouse, grandparents, grandchildren, brothers, or sisters.

Civil Leave

An employee shall be given necessary time off with pay for Jury duty. A substitute shall be hired at an hourly wage when the Librarian/Director cannot work. The substitute will be hired and approved by the Board. The Librarian/Director and substitute shall be paid monthly by the Treasurer elected by the Board.

Amended January 1, 2008

Service Policy

Use of the Nortonville Pulbic Library shall be free to anyone who lives in the Nortoneast Kansas Library System, subject to rules and regulations as adopted by the Board. Use of Library facilities may be denied to any person or person who shall willfully violate such rules.

The following are the services of the Nortonville Public Library: circulation of books, electronic media, audiobooks and the oldest set of encyclopedia. Other services include reference, interlibrary loan, computer access, audio books, and high-speed internet.

The library will check out books for three weeks. Library patrons shall be permitted to check out books for a period of twenty-one days. Children three years of age may be issued a library card. The library will not loan certain reference materials. Only the oldest set of encyclopedias may be checked out. The library will provide a book return to accomodate patrons who need to return books, electronic media, and audiotapes when the library is not open.

All library patrons will be responsible for the items they have in their possession or are checked out on their card. Any patron who has overdue items may not check out additional items until the overdues are returned. Patron will be fined for negligent damage. If the damage is beyond repair, the charge will be the retail cost of the items. Patron will be asked to pay the retail cost of lost items.

The Library will reserve books for patrons and attempt to notify the patron when the book is available. The Library will hold the book for five days.

The Library will be open Tuesdays 9am-noon, Wednesdays noon-8pm, Thursdays and Fridays 9am-6pm and Saturdays 9am-noon.

The Library will be closed in observance of the following holidays: New Year’s Day, Independence Day, Thanksgiving Day and Christmas Day.

The Nortonville Public Library will make every possible accommodation for disabled patrons. The Librarian/Director will deliver books or videos to home bound patrons, if requested. Books or videos may be picked up at the curb in front of the library, if requested, by disabled patrons.

The library will endeavor to make service readily accessible to persons with disabilities and will make necessay accomodations when requested so that all persons can attend any library sponsored program or activity held in the library.

Amended 2008

Video/Video Game Check-Out Policy

  1. Patrons must be responsible.
  2. Patrons must have a NExpress Library Card.
  3. Patrons must sign an agreement to pay for any video tapes, DVDs, or video games lost or damaged while checked out to patron.
  4. Patron must pay a fine of $1 per tape per day late. The maximum fine is $5 per video.
  5. Videos/video games may be checked out for 3 library business days only. No renewals on new items. A two(2) library business day grace period is allowed. Days when the library is closed are not counted.
  6. A limit of 4 videos per family and 2 video games per person at any one time, unless 1 or more items are overdue.
  7. A patron who fails to follow video/video game check out rules will not longer be allowed to check out videos/videos games.
  8. Patrons under the age of 13 may not check out PG-13 video, only G or PG. Patron under the age of 17 may not check out R videos.

Amended 2007

Confidentiality of Library Records

Because the Library must maintain trust with members of the public, the Board of Trustees of the Nortonville Public Library shall make every reasonable and responsible effort to see that information about the patron and their individual choices remain confidential. For people to make full and effective use of library resources, they must feel unconstrained by the possibility of other being aware of the books they read, the materials they use, or the questions they ask.

Therefore, the Board of Trustees of the Nortonville Public Library has adopted the following guidelines concerning the disclosure of information about library patrons:

No information will be released regarding or including:

  1. A patron’s name (or whether an individual is a registered borrower or has been a patron.
  2. A patron’s address.
  3. A patron’s telephone number.
  4. The library’ circulation records and their contents.
  5. The library’s borrower records and their contents, the Library Director, upon initial request from a parent/guardian of a patron under 16 years of age regarding past due items, may release the number of items checked out of circulation by that patron. If the past due issue is not resolved in 15 days, the Library Director may release the titles of past due items of a patron under the age of 16 to the parent/guardian to ensure that items are returned to the Nortonville Public Library.
  6. The number or character of questions asked by patrons.
  7. The frequency or content of a patron’s visits to the library or any other information supplied to the library (or gathered by it) shall be given, made available or disclosed to any individual corporation, institution or governmental agency without a valid process, order, or subpoena. The library shall resist its enforcement until a propershowing of good cause has been made in a court of competent jurisdiction.

If a court order or subpoena is presented, the Director will release information to law enforcement personnel. At that time, the Director will contact NEKLS, the Library Board chairperson, and the city attorney, if allowed by law.

Police will be notified in the case of violations of federal or state laws and the records will be turned over to them under these circumstances. User priviledges will be terminated for any individual found to be in violation of those laws.

All library employees (and those volunteers who work in its behalf) are hereby instructed to comply with these guidelines. The Board of Trustees recognizes that it is only whrough continued public confidence in knowing these guidelines are being upheld that the public can maintain its confidence in the library.

It is this confidence that is vital to the library’s role in the community and the community’s right to know.

Amended 2006

Rules of Conduct

  • Behavior disruptive to library patrons or staff is not allowed.
  • Parents may not leave children under age six(6) unattended in the library. Parents and caregivers are responsible for their children’s behavior in the library.
  • Abusive or obscene language is not allowed in the library.
  • Bringing animals into the library is not permitted, except when authorized by the Library Director or when required by a patron with special needs.
  • Tobacco use is not permitted in the library.
  • Patrons must be fully clothed, including shoes and shirts.
  • Library priviledges may be withheld or limited for the following reasons: Damaging library property, stealing library materials, physically harming staff or patrons, items more than a month overdue, videos/DVDs/Video games more than five(5) days overdue.

Amended 2006

Materials Selection Policy

To meet the needs of the patrons of the Nortonville Public Library, the Library attempts to provide a general collection of reliable materials. Selection is based on the paticular needs and interests of the community.

The Library, however, does not feel obligated to have materials in order to answer every question. In some cases, the material needed is very obscure or specialized; the patron may be best served by referral to another institution or through interlibrary loan.

Responsibility for book selection, as for all library activities, rests with the Librarian/Director. Suggestions from readers are welcome and are given serious consideration.

Reviews in professional periodicals are a primary source for materials selection. Standard bibliographies, booklists by recognized authorities and the advice of experts in specific subject areas are used.

All requests from patrons for specific titles or subjects will be considered. If there is enough demand or interest in a title or subject, an item with unfavorable reviews may be purchaseed, unless it is completely without literary merit or social value, or the subject in question is already covered by better materials. Specialized materials of limited community interest will not ordinarily be purchased. Referral to other library collections and interlibrary loans will be used to supply patrons with these materials.

Children’s Materials

In selecting books for children, the library’s objectives to make available a collection that satisfies the informational, recreational, and cultural reading needs of children from preschool through middle school. Books are included which serve children of all abilties and reading levels. Criteria for books selection include literary and artistic worth, accuracy, suitability of content and vocabulary to the age of the readers, the contribution of the book to the balance of the total collection and price.

Electronic Media

Electronic media are purchased by the library for the primary purpose of home entertainment. Suggestions from the public are also welcome. The library takes no responsibility for the content of the electronic media collection.

Amended 2006

Materials Withdrawal Policy

Material withdrawal is an important aspect of collection development. When library materials lose the value for which they were orignally selected, they should be withdrawn so that the collection remains vital and useful. The withdrawal of materials is based on the following guidelines:

  1. To remove physically worn out or damaged material from the collection.
  2. To eliminate materials containing obsolete information.
  3. To consider for withdrawal materials whcih have not been checked out for several years.

The Director will make the final decision regarding the disposition of materials withdrawn from the collection.

Amended March 2003

 Objections To Materials

The following procedure is to be followed when a patron objects to materials included in the Library’s collection.

  1. The Librarian/Director will listen to the patron a in a concerned manner.
  2. The patron is to be offered the “Request for Consideration of Library Materials” form. The form is to be filled out in full by the patron and returned to the Librarian/Director. No objections will be considered until this procedure is followed.
  3. The Library Board will consider the material in question. The Library Board will respond with a written reply to the patron.

The Library Board and Librarian/Director believe the right to read is an important part of the intellectual freedom that is basic to democracy and hereby supports the Library Bill of Rights and the Freedom to Read Statement.

Nortonville Public Library

Request For Further Consideration of Library Materials

Please check type of material  

_____ Book _____Video ______Other

Title ________________________________________

Author ______________________________________

Publisher/Producer __________________________________

Request Intitiated by________________________________

Address __________________________________________

City ______________ State ___________ Zip ____________

Telephone # _______________________________________

The following questions are to be answered after complaintant has read or viewed the library material in its entirety. If sufficient space is not provided, attach additional sheets. Please sign your name to additional sheets.

  1. To what in the material do you object? Please be specific and cite pages or film sequence.

__________________________________________________

  2.  What do you believe is the theme or purpose of this material?

__________________________________________________

  3.  What do you feel might be a result of a person using this material?

__________________________________________________

  4.  Is there anything good in this material? Please comment.

__________________________________________________

Date ___________ Signature __________________________

Equal Employment

The Nortonville Public Library maintains a policy of nondiscrimination with employees and applicants for employment. No aspect of employment with the library will be influenced in any manner by race, color, religion, gender, age, national origin, disability, or any other basis prohibited by applicable law.

Nothing in the previous paragraph is meant to limit or expand the Library’s obligation pursuant to all state, local and federal laws, rules and regulations in all phases of employment including, but not limited to, recruitment, hiring, training, promotion, compensation, transfer and dismissals.

No employee or applicant for employment will be discriminated against on the basis of disability. Reasonable accommodations will be made unless to do so would cause undue hardship.

Capital Improvement Fund

A capital improvement fund was established 12-17-1993. A savings account was opened at Kendall State Bank, Nortonville Branch.

At the end of the operating year, any excess funds not needed for the operation of library, will be transferred to the Capital Improvement Fund. This amount must not exceed ten percent (10%) of the local tax budget.

Library Room Use Policy

The Nortonville Public Library has space available for small meetings of a civic, cultural or education nature. The reading room is available for nonprofit organizations regardless of their beliefs or affiliations of their members. The reading room is furnished for children’s events. Library-oriented programs will be given preference for use of the area. Events can be held during regular library or city hall hours with the undertstanding that transactions are not private due to the open space. Events may be scheduled during non-business hours, if possible. Arrangements must be made in advance with the Library Director to avoid scheduling conflicts. Patrons using the library for meetings must follow the patron behavior policy rules. It is understood that all meetings will be open to the public should anyone wish to attend. Profit-making organizations are not eligible to schedule meetings.

  1. No admission fee may be charged, nor a collection taken.
  2. No product may be sold without prior approval from the director.
  3. Any printed materials or displays used by the organization must be approved by the director.
  4. Light refreshments, excluding alcoholic beverages, may be served but the organizations are required to provide their own utensils.
  5. All publicity must carry the name of the organziation sponsoring the meeting. The Library must not be identified as the sponsor.
  6. Youth organizations must have one adult over the age of twenty-one(21) present at all times.
  7. If the meeting is cancelled, the library director must be notified immediately.
  8. The library is not responsible for lost or stolen items.
  9. No tobacco use is permitted in the meeting room or anywhere in the library.
  10. If a hearing impaired person requests, at least one week in advance, the group or organization using the building must provide a signer or interpreter.
  11. No group or organizatin using the building will discriminate on the basis of race, color, national origin, gender, religion, age or handicap status in the provison of service.

Amended 2005

Two copies of the above policy must be signed by each person reserving the building.

One copy will be kept on file by the library; the other copy will be given to the patron.

Contact Person ______________________________________

Address ____________________________________________

Daytime Phone ____________ Evening ___________________

Signature of Applicant ________________________________

Date of Event _______________________________________

Name of Organization _________________________________

Budget and Finance

The annual budget for the next calendar year shall be prepared in time for approval at the May Library Board meeting. This will allow time for changes, if needed, before the beginning of the new year. It will also allow for presentation to the Norton Township and the City of Nortonville for their annual budget meeting. The budget shall be compiled by the Library Director, with assistance from the treasurer of the board, as needed. If additional mils are needed to maintain minimal finances, this procedure shall be handled by the Library Board of Trustees. Funding from the City of Nortonville and the Norton Township must be more that the previous years funding to obtain grants. It is the responsibility of the Library Director to report differences to the Library Board to avoid future funding difficulties. 

Amended May 2003

Surplus Property Policy

At the discretion of the Library Director, excess or weeded books and other library materials may be sold at the annual book sale. In they are unusable, they may be discarded. Other surplus property, such as furnishings or supplies, should be presented to the Board for their recommendation.

ADA Compliance Plan

The Nortonville Public LIbrary building was built to conform to the Americans With Disabilities Act.

Nortonville Public Library has an established policy of being accommodating to its disabled patrons. If a patron is unable to reach the library because of physical or mental limitations, the Library Director will deliver materials to the patron’s home. If the patron is mobile in a vehicle, but unable to leave the vehicle, the Library Director will deliver materials curbside.

The following policy addesses accessibility.

There is ramped access in the rear of the building. The concrete ramp is travel stable, firm and slip-resistant. The ramp will be kept clear of ice and snow during inclement weather. There are no protuding objects on this ramp. The curb approaching the ramp has a smooth transition. The parking area is paved. A handicap parking sign has been installed.

The ramp is built with a slope of 1:12. The ramp has a sturdy 36 inch high railing on both sides. The ramp is 48 inches wide. There is a level landing at the top of the ramp for accessing the entry door.

A handicap parking space is available, with one 13 foot space. Total parking will be less than 25. The access aisle is directly linked to the ramp accessing the rear door (accessible). It is the closest parking space to this entrance. Our building services the police deapartment and they will enforce handicap parking procedure.

Two entrances are available to the building, a front a rear entrance. The rear entrance is the handicap entrance. There are no stairs to this entrance. The handicap entrance is clearly marked. It can be used independently. The opening is 36 inched wide and there is 22 inches clear wall space on the pull side of the door, next to the handle. The threshold is beveled to 3/8 inch. The mats in the rear entrance have non-skid applications on the bottom to prevent tripping. The door handle is installed at 36 inches. The entry door can be opened without too much force and takes at least 3 seconds to close with the automatic closer.

The size of the building does not require an emergency system, but if the lights do fail we have an emergency, battery operated lighting system.

The accessible entrance provides direct access to the main floor with a minimum accessible route of at least 36 inches. There is adequate space for a wheelchair to turn a 5 feet circle.

All doors are 36 inches. On the pull side of the door, next to the handle, there is at least 18 inches of wall space. Doors can be opened with minimal force. Door handles are at 36 inches. Indoor thresholds are beveled to 1/2 inch.

All aisles and pathways are at least 36 inches wide. Carpeting is low pile, tighly woven and secure along the edges. All obstacles are cane-detectable.

All signage has raised lettering, as well as Braille lettering. Signs are posted on the latch side of the door, mounted with centerline at 60 inches, raised letters of 1/8 inch with pictogram. Exit signs, above doors, are lighted for high contrast with 8 inch letters.

All controls for lighting, heat and fans are at an accessible height.

Numerous tables are distributed throughout the facility. All tables are 30-32 inches with knee space of at least 30 inches.

The only stairway in the building is not accessible to the public, but it is non-slip with continuous rails.

Restrooms are fully accessible and clearly marked on the the latch side of the door. The doorways are 36 inches with the door handle height of 36 inches. The door can be opened easily, with little force. Enough space is provided within the restrooms for ease in maneuverability. The toilet seat is 18 inches high. The lavatory has a 30 inch wide by 48 inch deep clear space in front, with a height of 34 inches. There are 30 inches from the lavatory apron to the floor. The faucet can be used with a closed fist. The mirror is mounted at 38 inches. The soap dispenser can be used with one closed fist.

Amended 2004

Internet Safety and Computer Usage Policy

The Nortonville Public Library is a forum for all points of view and adheres to the principles of intellectual freedom as expressed in the Library Bills of Rights formulated by the American Library Association and adopted by the Library Board. Users must comply with the United States copyright law, United States and Kansas obscenity statutes, and all other applicable laws.

The internet is a global electronic network that provides access to ideas, information and commentary. The Nortonville Public Library provides public access to the Internet in keeping with its mission as a forum for access to public information.

The library has no control over the information on the Internet and cannot be held responsible for its content. Restriction of a minor’s access to the Internet is the responsibility of the parent or legal guardian. Within the above limitations, the library follows policies and procedures that support maximum safety for minors when accessing the Internet in the library.

The library affirms the rights and responsibilities of the parent and guardians to determine and monitor the children’s use of library materials and resources. Parents and guardians, not the library or its staff, are responsible for the Internet information selected and accessed by their children. Parental permission is required for use of the library Internet computers by children under the age of eighteen. The library is not responsible, except as provided in this policy, for the use of the Internet by children who have obtained parental permission according to the procedures determined by the library.

Using library computer workstations in an inappropriate manner, as defined herein, is prohibited. Members of the library staff are under no obligation to monitor computer usage and accept no responsibility for investigating the manner in which those workstations are used. When, however, a member of the library staff observes a patron using a workstation in violation of policy, the patron will be deemed to be using the workstation in an unaccesptable manner, resulting in any or all of the following consequences:

  1. Immediate termination of Internet session.
  2. Additional suspension of computer use or other library priviledges.
  3. Notification of appropriate law enforcement officials.

Materials on the Internet may be subject to copyright laws. Copyrighted materials may not be copied without permission of the copyright holder uless the proposed use falls within the definition of “fair use.” (United States Code, Title 17, Section 107)

Patron shall not access or exhibit inappropriate matter on library Internet workstations. Inappropriate matter shall include obscene matter, matter harmful to minors, or materials containing sexual exploitation of children, as defined by Kansas Statutes and the Children’s Internet Protection Act. Specifically:

  1. Patrons shall not access or exhibit obscene material on library computers. Disseminating or exhibiting obscene material is a crime in the State of Kansas. See K.S.A 21-4301, as amended.
  2. Patron shall not access material or computer-generated images deemed harmful to minors. K.S.A. 21-4301a and K.S.A. 21-4301c, as amended.
  3. Patrons shall not use the library in a manner that allows them to possess a computer-generated image that contains or incorporates sexual exploitation of a child. See K.S.A. 21-3516, as amended.

All patrons are prohbited from sending electronic mail, instant messages, of chat room messages that violate local, state, or federal laws. Patron under eighteen may not access chat rooms. Violators of the prohibition are subject to the consequences described above.

Patrons are responsible for any careless and/ or abusive treatment of computer hardware and software. Misuse of computer equipment and Internet access may result in the consequences described above. Misuse includes, but is not limited to:

  1. Activites deemed unlawful according to local, state, and federal law.
  2. Unauthorized access to secure data, including so-called “hacking.” Violations will be immediately reported to appropriate law enforcement officials.

Violation of individual privacy rights, including unauthorized disclosures, use and dissemnination of personal information regarding minors, is prohibited. Persons violating this prohibition are subject to the consequences described above. Library staff will not disclose library patrons’ use of the library with respect to information sought or received, including Internet use, except pursuant to a valid court order or subpoena authorized under federal, state, or local law.

The library will comply with Federal legal requirement for techonology protection measures (CIPA) by installing filtering software. This technology is not reliable and the library cannot be held responsible for prohibited information that may be displayed or for useful information that may be blocked. Filtering software may be disabled, by staff, at the request of patrons over the age of eighteen.

Printing is allowed on library computers. The first five (5) pages of black printing are free, additional pages are ten (10) cents. Color printing is availabel for thirty-five (35) cents per page, with no free pages.

There is no time limit of computers unless patrons are waiting. If there is a wait, patrons will be informed of a twenty (20) minute limit on their time, with no distinction between recreation or educational purposes. All patrons are treated equally regarding computer usage. Computers are extremely busy after school and waits at this time are common.

Internet Access Permission

The Nortonville Public Library does not monitor and has no control over the information accessed through the Internet, and cannot be held responsible for its content. Also, not all sources on the Internet provide accurate, complete, or current information.

Parents or guardians, not the library staff, are responsible for the Internet information selected and/or accessed by their children. Parents are advised to supervise their children’s Internet session.

Children must be ten (10) years of age touse the computer or access the Internet alone. Anyone under eighteen(18) years of age must have a permission slip signed by the parent or guardian on file in the library. Children under (ten) years of age may use the computer and access the Internet if a parent sets with the child at all times while the child uses the computer. Only one child will be allowed to use the computer at a time. Chat rooms may not be accessed by anyone under eighteen(18) years of age.

Patrons will use only the software provided for their use on the machine, and may not load any other software on the computer hard disc drive. 

Patron may not use their own software programs on the Internet access computers. This will help prevent viruses that are common on public computers. User may not alter or attach equipment to the library’s computers.

We provide paper for printing free of charge, but ask you to minimize your printing. Five pages a day will be permitted free of charge. Extras are ten(10) cents per page. Color printing is charged at thirty-five(35) cents per page, with no free pages.

Patrons will be notified is someone is waiting for a computer and will be asked to be off the computer in twenty(20) minutes.

Library staff can provide assistance for basic start-up procedures.

Computers are intended to be used for educational purposes. Patron access station is not private, so users should be aware that some material may be offensive to other patrons and children will be able to view material.

Patron should contact library staff immediately if they have problems using computer equipment or software. Patrons should not attemp to fix the problem.

WARNING: Although we use a virus-checker on the Internet access computers, this will not completely protect you from the chance of getting a virus. Downloads from the Internet may contain a virus and you need to have virus checking software on your computer. The Nortonville Public Library is not responsible for damage to a patron’s disk or computer, or for any loss of data damage, or liability that may occur from patron use of the library’s computers.

Computing resources may only be used for legal purposes by the public and staff. Examples of unaaceptable purposes include, but are not limited to, the following:

  1. Destruction or damage to equipment, software, or data belonging to the library.
  2. Unauthorized copying of copyrighted material.
  3. Violation of computer security.
  4. Use of computer which impedes the activities of others.
  5. Authorization of any monetary charges to the library for services or materials accessed through computers.

Misuse of the computer or Internet access will result in loss of your computer privileges.

I give permission for my child to access the Internet at the Nortonville Public Library. I understand that the library is not responsible for any information my child may access while on the Internet.

Child’s Name _________________________________________

Parent or legal guardian ________________________________

Signature ___________________________________________

Storytime Policy

  • The Nortonville Public LIbrary will provide a storytime program for preschool age children from September to May of each school year.
  • Storytimes will be weekly for 45 minutes. Chidlren ages 3-5 will be eligible to attend.
  • The storytime program will be funded annually. Receipts can be submitted for reimbursement by the 1st Wednesday of each month.
  • Some supplies and photocopying needs are available through the libray.

Director’s Job Description

Job Title:

Library Director

Supervised By:

Library Board of Trustees

Responsibilities:

Responsible for general library operation and service to the public.

Duties:

  • Attends all board meetings except those directly involving Library Director’s salary or change in status of Library Director.
  • Responsible for all areas of library management including budget preparation, acquisitions, programming and LAN maintenance.
  • Supervises and trains substitute and volunteers.
  • Selects materials to be discarded from the collection
  • Selects library materials.
  • Maintains circulation records.
  • Select periodicals.
  • Applies for grant funds, as approved by the board of directors, and expends those funds as required by the grantor.
  • Processes new materials to the library Works with the board regarding budget.
  • Implements library programs, policies, and objectives as established and adopted by the library board of directors.
  • Plans and/or coordinates programming.
  • Pick up mail and process on library business days.
  • General circulation duties including book and video checkouts, shelve returned books, check book-drop and clean items, as needed.
  • Check library email.
  • Keep statistics on all library activity.
  • Help patrons with questions, requests, and interlibrary loan needs.
  • Read book reviews, video reviews, and best seller lists. Use information to aid in acquisitions.
  • Cover all children’s paperbacks and, as needed, adult paperbacks.
  • Order general library supplies.
  • Maintain overdue book file.
  • Repair and clean books.
  • Understand funding and budget accordingly.
  • Prepare annual state statistical reports and submit to State Library.
  • Fill out forms and reports required by NEKLS.
  • Attend City Council meetings, as needed.
  • Attend NEKLS workshops and assemblies, as needed.
  • Research and write policy to present to the board of directors.
  • Process interlibrary loan materials.
  • Maintain AR notations on books.
  • Prepare monthly financial reports.
  • Prepare monthly librarian’s report.
  • Work with treasurer to ensure that all bills and salaries are paid in a timely manner.
  • Make copies and send faxes for patrons.
  • Order income tax forms annually. Keep on file until April 15.
  • Decorate the library.
  • Attend and help with storytime, as needed.
  • Clean bathrooms, mop floors, vacuum, dust and clean glass.
  • Clean ramps of snow and ice.
  • Collect trash and set out for pick-up.
  • Water plants and trees.
  • Take water bills as a service to the city of Nortonville.
  • Take phone messages for the city.
  • Deliver books, as needed to Village Villa or homebound patrons.
  • Maintain public relations with the community. Comunicate concerns to the board of directors.
  • Troubleshoot and offer technical support for LAN. Stay-up-to-date on technology and make recommendations to the board of directors on items affecting computers.
  • Other duties, as needed.

Qualifications:

High school Diploma/GED

Skills and Abilities:

  • Thorough knowledge of library operations.
  • Ability to supervise staff.
  • Above average decision making skills.
  • Ability to communicate in writing an speaking.

I acknowledge that I have read, reviewed and understand the ocntents of the above job description.

Applicant’s signature ___________________________________

Date ________________________________________________

Trustee Policy

By-Laws

This organization shall be called Board of Trustees of the Nortonville Public Library existing by provision of K.S.A. 12-1222 with powers and duties provided in K.S.A. 12-15 and K.S.A. 12-25 of the Laws of the State of Kansas.

All public library board meetings are subject to the Kansas Open Meeting Act (KOMA) K.S.A. 75-4317. The Library Board shall meet at 6:30pm on the final Wednesday of each month at the Library. The regular meeting in May shall be the annual meeting. Special meetings shall be called by the chairman or upon written request by a majority of board members. No business except that for which the meeting was called may be tranacted at a special meeting.

If formal motion is made, seconded and carried, the board may recess, for a specified time, to a closed executive meeting. Provided no binding action shall take place during the closed door session and provided the purpose of the session is stated. The motion to recess must include a statement of the justification for closing the meeting, the subjects to be discussed during the meeting, and the time and place.The law specifies that only certain subjects may be discussed during the closed meeting. Those which apply to libraries are the following:

  1. Personnel matters
  2. Matters relating to employer-employee negotiations
  3. Confidential date relating to financial affairs or trusts
  4. Preliminary discussion relating to the acquisitionof real property

Four members shall constitute a quorum for a seven member library board. The Board shall hold an annual meeting at the same time and place as their regular May meeting at which time election of officers will be held. All officers will serve for one year with the option of beign re-elected the following year.

Duties of Officers

Chairman: With assistance from the library director, draw up an agenda for board meetings, preside at meetings, guide discussions and ensure coverage of the topics.

Vice Chairman: Presides at meetings in the absence of the Chariman.

Secretary: Should record the proceedings of each meeting in a book provided for that purpose. The record of procedure should be read at the next meeting, corrected, if necessary, and approved. (Approval of the minutes should be noted.) The Secretary should sign the minutes for each meeting after they are approved. The Secretary shall keep a register or roll of the members and shall call the roll when required. The Secretary shall send notices of special or called meetings.

Treasurer: The Treasurer receives all funds from the municipality, as well as gifts and endowments given to the library. The Treasurer must be bonded in an amount fixed by the Board. The Treasurer shall pay out funds on orders of the Board and keep an accurate record of all moneys received and disbursed by him and make a report thereof to the Library Board at their regular meeting.

System Representative: The Board shall appoint a representative to the System Board. The respresentative shall be responsible for attending the annual Spring and Fall Assemblies.

Membership on Board of Trustees

The Board of Trustees of the Nortonville Public Library shall consist of seven (7) members appointed by the city for four (4) year terms beginning May 1. Members appointed to the Library Board shall be residents of the city of Nortonville or the Norton Township. Vacancies occaisioned by removal from the city, resignation or otherwise shall be filled by appointment for the unexpired term. No person who has been appointed for two (2) consecutive four-year terms to a Library Board shall be eligible for further appointment to such board until two years after the expiration of the second term. Members of the Library Board shall receive no compensation for their services as such but hall be allowed their actual and necessary expenses in attending meetings and in carrying out their duties as members.

No business shall be conducted, bill approved or warrant ordered unless a majority of the Board members are present (4 of 7).

Orders of business for regular meetings shall be as follows:

  1. Call to order-roll call
  2. Reading of previous meeting minutes
  3. Correspondence and communications
  4. Treasurer’s Report
  5. Committee Report
  6. Unfinished business
  7. New business
  8. Librarian’s Report
  9. Adjournment

Robert Rules of Order shall govern in the parlimentary procedure of the Board.

The Board has the responsibility of making and directing the policy of the library, in accordance at all times with the Statutes of the State of Kansas. Its responsibilities include promotion of library interests, securing adequate funds to carry on the work satisfactorily, and the administration and control of library funds, property and equipment.

The Board shall select a director who shall be the administrative officer under the direction and review of the Board. He-she shall be responsible for the operation of the Library under the financial conditions set forth in the annual budget, and for such responsibilities as are delegated to him/her by the Board. The Director shall attend all regular and special board meetings. The Board shall formulate and adopt all policy procedures. The Director shall be charged with administering the policy.

The Nortonville Public Library, established for the purpose of of providing educational, informational and recreational needs of the people in the community and the surrounding area. It supports and encourages life-long learning with special emphasis on education activities for preschool children. It supports cooperation among all types of libraries in all parts of the state of Kansas.

  1. The library will collect and provide information on the concerns of the community.
  2. The library will provide opportunties for life-long learning through materials.
  3. The library will seek to fulfill every request made by library patrons to the extent that is possible, whether it be through interlibrary loan or securing the services of the systyem or purchasing  materials that may be used by the whole community.
  4. The library will procure materials specifically suited to the needs of preschool children.
  5. The library will endeavor to provide programming especially suited for children including a story hour and a summer reading program.
  6. The library shall encourage our-of-school adults by providing information on crafts, quilting and information of general nature.

Donation Policy

The Nortonville Public Library is pleased to accept gifts and/or memorial gifts from patrons. Gifts are gratefully and willingly accepted as long as no restriction is placed upon their use. Use of donated books and other library materials will be determined by the library director on thebasis of their suitability to the library’s purposes and needs. If items are not needed, they will be considered for the books sale, or if badly damaged (e.g. water/mildew damage, torn or missing pages), will be discarded. Gift values will not be appraised for income tax purposes, but a statement of receipt can be issued.

Emergency Preparedness Policy

Emergency telephone numbers shall be posted in a prominent place by each telephone.

Ambulance – 911

Fire Department- 911

Poison Control – 1-800-332-6633

Police – 911

Sheriff – 911

Electric – 1-888-796-6111

Water – 886-3352

Joe Kern’s Plumbing – 913-886-7501

Kramer’s Construction – 913-774-2317

Betts Electric Contractor – 913-367-1720

Orkin Exterminating – 913-367-4292

Computer Support – 888-296-6963

It is the responsibility of the person first observing the disaster to call:

Diane Trinkle – Library Director – (784) 863-2270

Ron Langston - Board President – (913) 886-2888 or 6420

Procedures:

1.  Rodent/Insect Infestation

When rodent or insect infestation is noticed, attempt to do the following:

  • Isolate the rest of materials from the collection.
  • Identify the type and extent of infestation.
  • Consider the options for pest management including routine extermination by a professional exterminator.

Natural Disasters

Because the Nortonville Public Library is vulnerable to tornadoes, lightning strikes, wind and hail storms, ice and snow storms, the following disaster plan has been adopted:

  • Escape route – locate the best route from the front, back and basement doors and windows.
  • In the event of basement flooding, stay out of the affected ares. Do not enter until the electric company has disconnected the electricity. Make sure unauthorized people do not enter the affected area. After the electric company has given the all clear, salvage operations should begin immediately.
  • In the event of tornado, go as quickly as possible to the basement. Take radio and flashlight in the event of power outage. When a “watch” is annouced, keep the radio on. When “warning” is announced, take cover. Direct patrons to the basement. Entry doors should remain unlocked.
  • In the event of fire, notify everyone to evacuate. Call 911. Be sure to check restrooms and storytime room. If only the smell of smoke is detected, determine the source and notify Barb Polson (913) 886-2060.

Smoke detector batteries will be replaced in the fall at the beginning of daylight savings time.

Detail any information related to a disaster occurrence for future reference. This includes photo documentation, as well as how the situation was handled.